Electronic Expenses

McKesson has partnered with web-based expense solutions provider Point Progress to offer DX.Expenses, an expenses system designed specifically for the NHS.  Every year expense claims appear as one of the top spends for NHS organisations, and as the NHS prepares for a tough financial regime from 2011, the focus is firmly fixed on reducing costs by increasing operational efficiencies.  Operating costs have been identified as an area in which vast savings could be made, and as such employee expenses have become a key executive concern.

DX.Expenses expands McKesson’s Shared Services offering, which is currently delivered to more than 107,000 members of NHS staff, and completes McKesson’s electronic payroll suite for the NHS. The electronic expenses system is a natural extension of shared services in the payroll department, and will further the streamlining of processes to deliver efficiencies, improve the accuracy of payroll and reduce costs in the administration of the payroll function.

A step closer to paperless payroll...

For Employees - Fair, transparent and accurate expense claims process for NHS staff.

• Validation is performed at the point of entry
• Claims can be split and part paid
• Claims can be submitted from anywhere; the web-based solution allows ultimate flexibitlity
• Notification reports keep staff updated about the status of their claims
• Supports electronic data capture and simple upload of receipts
  

For Managers - Reduction in time spent on administration tasks.

• Ensures trust claims policy is adhered to - reducing the time spent checking every claim
• Automatic email notifications allow quick and easy authorisation
• Automatic notification of outstanding claims
• Comprehensive reporting package
• Full audit trail
• Reduction in staff queries
  

For the Organisation - Streamlined, electronic processes and increased efficiencies.

• Supports a bi-directional interface with ESR
• Enforces local and national expense policies
• Reduction in manual errors and associated costs
• Electronic processes reduce consumables; one step closer to a "paperless office"
• UK fully hosted system - no IT capital investment required
• Ensures mileage accuracy using online navigational mapping system
• Accurate information allows visibility of trends
• Audit trail supports NHS Corporate Accountability